Law 9: The Allocation of Resouces to Sports and Activities

The Allocation of Resources to Sports and Activities

9.1

In accordance with the Education Act 1994 the procedures for the allocation of resources are documented as follows:

9.2

No sport or activity may receive funding from the Union nor utilise the facilities of the Union prior to recognition as a duly affiliated sports club by the Sports Council or as a recognised society or activity by the Activities Council .

9.3

The Sports Council shall develop and maintain a model club constitution and the Activities Council shall develop and maintain model operating procedures for activities.

9.4
No sport or activity shall be so recognised if its objects are in conflict with the purpose, goals and values of the Union.

9.5

It shall be for the Sports Council and Activities Council to agree as to which activities falls under the auspices of which council. In the event of a dispute the matter shall be referred to the Board of Trustees whose decision shall be final.

9.6

Students seeking recognition of a sport shall submit to the secretary of the Sports Council the following information:

a draft club constitution;

a proposed plan by which students will be encouraged to participate;

a proposed schedule of events;

a proposed membership fee;

and a list of a minimum of 15 full members of the Union who signify their wish to establish and participate in that sport.

9.7

The application shall be considered at the following meeting of the Sports Council . The Sports Council shall only agree to affiliation provided that the proposed constitution conforms to the terms of the model sports club constitution and that it is satisfied with the proposals for participation and activity. Should the application be approved the sports club will be allocated a provisional budget to apply from such time as the Sports Council deems appropriate.

9.8

Students seeking recognition of a society or activity shall submit to the secretary of the Activities Council the following information:

a proposal as to the method by which participants will govern the society or activity;

a proposed plan by which students will be encouraged to participate;

a proposed schedule of events;

a proposed participation fee;

and a list of a minimum of 15 full members of the Union who signify their wish to establish and participate in that society or activity.

9.9

The application shall be considered at the following meeting of the Activities Council . The Activities Council shall only agree to recognition provided that the proposed method of operating conforms to the terms of the model operating procedures and that it is satisfied with the proposals for participation and activity. Should the application be approved than the society or activity will be allocated a provisional budget to apply from such time as the Sports Council deems appropriate.

9.10

To receive ongoing funding from the Union affiliated sports clubs and recognised societies and activities shall comply with the requirements of the annual budgeting process. Each club society and activity shall submit to the secretary of the appropriate council an estimate of income and expenditure relating to their plan of activities and events for the following academic year. Such estimates shall be submitted by 30th April.

9.11

The chairperson and the secretary of each council shall then consider the estimates in consultation with the applicants and with such other persons as they deem appropriate. They shall then submit for consideration their proposals for the allocation of funds in the context of an annual budget proposal for consideration by each council.

9.12

The Sports Council and the Activities Council shall each approve an annual budget submission for presentation to the Board of Trustees. On agreement of the budget with the Board of Trustees the councils shall allocate funding in accordance with that agreed budget.

9.13

Affiliated sports clubs and recognised societies and activities are required to comply with the Union’s financial regulations and to have all financial activity administered through the Union. As such no club, society or activity are prohibited from holding a bank account and from making any expenditure commitment other than through the procedures stipulated in the Financial Rules of the Union. Failure to comply with these requirements may lead to the withdrawal of funding and/or the de-recognition of that club, society or activity.